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28th Mar 2024
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New rules for company documents

by The Editor at 08:30 15/01/07 (News)
A small business pressure group is warning firms not to fall foul of the Companies Act and ensure that the correct information is displayed on company documents.
The initial provisions of the Act came into force at the start of the year. The First Company Law Directive has requirements on the minimum information that should be supplied on company documents, including the website, as well as all communications including e-mail.

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Campaigns Manager at the The Forum of Private Business (FPB), Victoria Carson spelt out what is expected of businesses: "The company’s name needs to appear in a legible form on all its literature such as business letters, notices or websites. Firms need to be thorough and think about everything from cheques and orders signed on behalf of the company to parcels, receipts, invoices and letters of credit."

Businesses are also expected to include added details such as the company’s place of registration and the number with which it is registered, on business letters, emails, order forms and websites.

Compliance
Miss Carson is concerned that many firms will be unaware of their new obligations. She said: "Compliance, as is so often the case with new regulations, could be both difficult and expensive, and there will no doubt be a large number of companies that are unaware of these changes. Firms who are found to be non-compliant could face a fine."

Eileen Cooper is Office Manager of Adris Ltd, a computer-aided-design sales and service firm in Southampton. She has just made the company compliant with the new regulations: "We became aware of the situation and have taken action to comply. However, it is worrying that this change of regulation came into force without a concerted effort by the Government to make us aware of it. There must be many other firms which are still in the dark."

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Susie Hughes
The Editor © Hardhatter 2007

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